Free Templates & Checklists
Starting from a blank page is hard. These templates give you a solid, professionally structured foundation you can adapt for your organisation in minutes. We cover everything from workplace AI policies and acceptable use documents to procurement checklists and supplier onboarding forms.
Every template is free, written for a UK context, and designed to be genuinely usable — not padded out with legalese or unnecessary complexity. Download, adapt, and use. No sign-up needed.
Policy Templates
Ready-to-adapt policy documents for AI governance, acceptable use, and workplace compliance
Basic Workplace AI Policy
A straightforward AI policy template suitable for small to medium organisations adopting AI tools for the first time. Covers acceptable use, data handling, and staff responsibilities.
Staff AI Acceptable Use Policy
A detailed acceptable use policy for staff covering the dos and don'ts of AI tool usage, with sign-off section. Suitable for organisations that already have a broader AI strategy and need a staff-facing document.
AI Governance Meeting Template
A structured agenda and minutes template for an AI governance committee or working group. Covers standing agenda items, decision log, risk updates, and action tracking.
AI Governance Templates
Tools, logs, and worksheets to help you manage AI adoption in your organisation
AI Training Checklist
A structured checklist for planning and delivering AI literacy training to staff. Covers pre-training preparation, session delivery, and post-training follow-up.
AI Tool Approval Log
A running log template for tracking all AI tools that have been submitted for approval, reviewed, approved, or declined. Maintains a clear audit trail for governance purposes.
AI Risk Assessment Starter Sheet
A structured risk assessment template for evaluating the risks of introducing a new AI tool or AI-assisted process. Covers data, accuracy, bias, security, and operational risks.
Team Prompt Library Worksheet
A structured worksheet for teams to collect, test, and share effective AI prompts for their most common tasks. Helps standardise AI use and build institutional knowledge.
Procurement Templates
Checklists and documents for tendering, supplier readiness, and procurement compliance
Supplier Tender Readiness Checklist
A practical checklist for suppliers to assess their readiness before responding to a public sector or large private sector tender. Covers financial standing, policies, accreditations, and submission requirements.
Procurement Document Review Checklist
A systematic checklist for reviewing tender documents before preparing a bid response. Helps suppliers identify mandatory requirements, evaluation criteria, risks, and submission rules.
Public Sector Supplier Onboarding Checklist
A checklist for suppliers who have been awarded a public sector contract and need to complete the onboarding process with the contracting authority. Covers documentation, compliance, system access, and mobilisation.
Templates — Frequently Asked Questions
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