AI Incident Log
A log template for recording AI-related data incidents, quality issues, or near-misses. Helps organisations track and learn from AI errors systematically.
Updated 21 April 2026
Data protection officers, compliance staff, IT managers, and anyone responsible for AI governance who needs a structured way to record and review AI-related incidents.
Whenever an AI tool produces an incorrect output that reaches a customer or stakeholder, causes a data handling concern, or creates a near-miss that could have had consequences. Maintaining a running log helps identify patterns and improve processes.
Template
## AI Incident Log Use this template to record AI-related incidents, quality issues, and near-misses. Review the log regularly (at least quarterly) to identify patterns and improve your AI governance. --- ## Incident Record ### Incident Details **Date of incident:** ___________________________ **Reported by:** ___________________________ **AI tool involved:** ___________________________ **Incident type:** (tick one) - [ ] Incorrect output shared externally - [ ] Data handling concern - [ ] Bias or fairness issue - [ ] Confidential data entered into AI tool - [ ] AI-generated content published without review - [ ] Near-miss (caught before impact) - [ ] Other: ___________________________ ### Description **What happened:** ___________________________ ___________________________ **How was it discovered:** ___________________________ **Who was affected:** ___________________________ ### Impact Assessment **Severity:** Low / Medium / High / Critical **Was personal data involved?** Yes / No **Was the output shared externally?** Yes / No **Was a data breach reported?** Yes / No (if yes, reference: ___________) ### Response **Immediate action taken:** ___________________________ **Root cause (if known):** ___________________________ **Preventive measures recommended:** ___________________________ ### Review **Reviewed by:** ___________________________ **Review date:** ___________________________ **Status:** Open / Under investigation / Resolved / Closed **Lessons learned:** ___________________________ --- ## Log Summary Table | Date | Tool | Type | Severity | Status | Reviewer | |------|------|------|----------|--------|----------| | | | | | | | | | | | | | | | | | | | | | --- *Keep this log alongside your AI Tool Approval Log and AI Risk Assessment for a complete governance record.*
This template is a starting point for recording AI-related incidents. Adapt it to your organisation's specific governance requirements. It does not constitute legal advice.