Resources for Charities
Free AI and procurement guidance for UK charities — designed for organisations with limited budgets, no dedicated IT, and strong compliance obligations.
Charities often have small teams doing big jobs. AI tools can help with funding applications, trustee paper summaries, and donor communications — but the risks around data, accuracy, and donor trust are real. Charities also have specific compliance obligations under charity law and may need to procure services compliantly when receiving public funding.
Public Skills Hub is free for everyone, and the resources here are particularly suitable for charities operating on tight budgets without dedicated IT or legal support. Our AI guides cover risk, GDPR, and prompt writing. Our templates give you ready-to-adapt policies. Our procurement guides explain the basics for charities new to public sector tendering.
If your charity is starting to use AI, begin with the AI Risk Assessment Starter template. If you are bidding for public sector contracts, our supplier readiness resources will help you prepare.
Start here
- 1
Read the workplace AI introduction
Understand what AI tools are, what they can help with, and where the real risks are.
Read the guide - 2
Assess your team's AI readiness
A short questionnaire that surfaces gaps in awareness, governance, and training.
Run the checker - 3
Adopt a workplace AI policy
Generate a tailored policy or use our ready-to-adapt template as a starting point.
Generate a policy
Guides for Charities
What Is Workplace AI?
A plain-English introduction to artificial intelligence tools in the workplace — what they do, how they work, and why organisations across the UK are starting to use them.
AI and UK GDPR: Practical Guidance
Practical guidance for entering workplace data into AI tools under UK GDPR. What you can and cannot do, how to assess risk, and how to document your approach.
AI Risks Every Office Team Should Understand
A practical guide to the real risks of using AI tools at work — covering data privacy, inaccuracy, bias, and compliance — with guidance on how UK organisations can manage them sensibly.
AI for Admin Tasks: Where to Start
A hands-on guide to using AI tools for common administrative tasks — from drafting emails and meeting notes to managing correspondence and formatting documents — with practical examples for UK workplaces.
Procurement Basics for Beginners
A plain-English introduction to public procurement in the UK — what it is, why the rules exist, and how the buying process works from identifying a need to awarding a contract.
Social Value in UK Bids
How to write a credible social value response for UK public sector tenders. Covers PPN 06/20, the Social Value Model, and practical tips for scoring well.
Templates for Charities
Basic Workplace AI Policy
A straightforward AI policy template suitable for small to medium organisations adopting AI tools for the first time. Covers acceptable use, data handling, and staff responsibilities.
AI Risk Assessment Starter Sheet
A structured risk assessment template for evaluating the risks of introducing a new AI tool or AI-assisted process. Covers data, accuracy, bias, security, and operational risks.
Supplier Tender Readiness Checklist
A practical checklist for suppliers to assess their readiness before responding to a public sector or large private sector tender. Covers financial standing, policies, accreditations, and submission requirements.
AI Vendor Due Diligence Questionnaire
A structured set of questions to ask an AI vendor before procurement. Covers data handling, security, accuracy, bias, compliance, and support.
Tools for Charities
AI Readiness Checker
Answer a short set of questions about your team's current AI awareness, tool usage, and governance to get a personalised readiness score. Use the results to identify your biggest gaps and get a prioritised action plan.
AI Policy Generator
Answer a few questions about your organisation type, size, and AI use cases to generate a ready-to-use AI acceptable use policy draft. The output can be downloaded and edited to fit your specific needs.
Procurement Readiness Checker
Work through a structured set of questions to assess whether your organisation or bid is ready to begin a procurement exercise or respond to a tender. Get a clear readiness rating and a list of actions to take before proceeding.